Application Summary
eCity allows your buyers to quickly enter purchase orders with minimum keystrokes. Most purchase orders can be entered on a single form. Popup windows allow you to enter shipping instructions and notes.
Multiple ordering tools are a click away. Buyers can set up shopping lists, kits and template orders. The “Order Inventory” form allows the buyer to view availability by commodity or supplier and order any product shown. Lines from other orders can be copied into the current order. A cross reference is maintained between your part and your suppliers. Either can be used for ordering purposes.
Purchase history can be viewed as you enter purchase orders. Check price and performance information for multiple suppliers. Link to the supplier’s web site and view availability or place an order.
With eCity you will not have to split purchase orders to overcome software limitations. An eCity purchase order can be for a mix of expense items, fixed assets, inventory and services delivered to multiple addresses on multiple dates. For example, you can ship a product to a supplier for repair, receive the repaired item, and pay a labor charge on the same purchase order.
Options allow you to streamline purchase order approval. A purchase order can be routed for electronic approval or, can receive its approval from another approved document. A buyer can be allowed to provide approval automatically for certain type of purchases.
eCity’s invoice capture facilities reduce the cost of processing supplier invoices while improving accuracy. Invoice capture provides automatic match, manual match or no-match (pay valued receiver). The matching facility provides both 3 way (PO, Receiver and Invoice) and 2 way matching facilities (PO and Invoice). Two way matching is used when there is no warehouse receipt (e.g. purchased services and drop shipments). Manually entered invoices require document control totals to ensure accuracy.
eCity allows you to set invoice approval rules and routings. Route 2-way matched invoices to the employees who requested the material. Route discrepant invoices to the appropriate buyer for approval. Establish discrepancy tolerances to automatically approve minor discrepancies.
Employees can track the status of requested items. Information provided includes the approval status, supplier, cost and promise date. This inquiry eliminates disruptive calls to approvers and buyers.
More Detail:
»Application Features: Purchasing
Less Detail:
»Solution Summary: Procurement & Requisition Management